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A. The erection, improvement or repair of any public buildings or works or in furnishing any supplies, equipment and materials for same or for any other use by the city with an estimated value in the amount of forty thousand dollars or less and contracts for the purchase of concrete, fuel and asphalt, the cost of which is seventy-five thousand dollars or less may be made by the finance director in the open market pursuant to the procedure described in this section without observing the procedure prescribed in Section 3.20.090.

B. Minimum Number of Quotes. Open market purchases shall, wherever possible, be based on at least three quotes.

C. Written Quotes. The finance director shall solicit written quotes from perspective vendors by telephone, written requests and by public notice posted on a public bulletin board in City Hall for single purchases of more than ten thousand dollars and less than forty thousand dollars and one cent and for single purchases of concrete, fuel and asphalt of more than ten thousand dollars and less than seventy-five thousand dollars and one cent.

D. Records Retention. The finance director shall keep a record of all open market orders and quotes for a period of two years after the submission of quotes or the placing of orders. This record, while so kept, shall be open to public inspection.

E. Oral Quotes. The finance director shall obtain oral quotes from prospective vendors for single purchases of ten thousand dollars or less, except when: (1) written quotes have been obtained; (2) the amount involved is less than five thousand dollars and one cent and the finance director has determined more than one quote to be impractical; (3) bidding has been dispensed with in accordance with Section 3.20.060; or (4) the purchase is to be made through petty cash procedures.

F. Petty Cash. Purchases may be made through petty cash procedures prescribed by administrative rules and regulations. Neither bids or quotes shall be required for petty cash purchases. (Ord. 4285 § 1, 2005; Ord. 3863 § 2, 1998; Ord. 3750 § 1, 1997; Ord. 3214 § 3, 1989; Ord. 3006 § 5, 1985; prior code § 5.20.100)