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Bid protests shall be processed as follows:

A. Any protest concerning bids for a city project, or city purchase of supplies or materials, or the process followed by city for the award of such a contract must be made in writing on or before 4:00 p.m. on the day such matter comes before the city council for the contract to be awarded.

B. Upon receipt of such a protest, the finance director shall advise the city council of the facts and circumstances as are known to city surrounding the bidding process for that project.

C. The city council shall hear and determine the bid protest at the time the contract comes before the council for award of the project and before awarding the project; provided, however, the city council may by majority vote continue the matter to obtain additional information as the council deems necessary or may refer the protest to the dispute resolution committee for an advisory decision. The advisory decision of the dispute resolution committee shall be reviewed by the city council who will then make the final decision. (Ord. 3860 § 3, 1998; Ord. 3760 § 1, 1997)